Many Clubs at this time of the year are preparing for their AGMs or amidst a wave of new directors entering the scene. While new blood in the board room can be a good thing, the induction of new directors takes time and a degree of care. The first month for any director is crucial. The experience and knowledge they gain in the initial period will often set the agenda for their whole board term. Some clubs now have board inductions within an on-line environment and DWS has delivered this to a number of venues.
Here are a few key elements you might like to place on the agenda for new directors:
Constitution
The Constitution is the foundation document for the organisation. Directors should all have copies of the most up to date Constitution. New directors should be given some access to the club’s advisor to answer any questions on the Constitution.
Code of conduct
All clubs should have a code of conduct for directors, covering areas such as representing the club, confidentiality, liaison with staff, conflict of interest, access to promotional prizes and dealing with conflict situations.
Finances
Directors are expected to have at least a basic understanding of finances and financial reporting. It makes sense for directors to have a period of time with the club’s accountant, auditor and general manager to understand “how the business works” and what commitments the club has to creditors and staff.
Key regulation
New directors need to know their key regulatory duties and responsibilities. These will include regulation on gaming, alcohol, food, incorporated associations (or corporation law for companies), industrial relations, HR and workplace safety.
Policies
New directors will need a full copy of your policies. This should include areas such as profit margins, staff management, dispute resolution, access to club premises, disclosure of interests and expense reimbursement. These policies should be revised and kept up to date on a regular basis as a best practice measure.
Confidentiality and conflict of interest
Confidentiality and conflict of interest are the two areas that can cause some difficulties for new directors. Provide specific guidelines for new directors might and coaching in these areas so that they don’t inadvertently breach their roles and responsibilities.
For more information on a director induction program, contact John Dickson on (07) 3878 9355 or email john@dws.net.au
